For all non-Procurement Card purchases, an Illinois Tech Buy It Purchase Order (starting with PE) is required for invoice payment.
All invoicing for applicable and legitimate University purchases MUST:
- Clearly be identified as an invoice
- Show the "remit to" address
- Reference the Illinois Tech Purchase Order number
- Provide information regarding the quantities, description of goods and/or services provided; the unit cost; and the total amount due
- Be emailed directly to invoicing@iit.edu
After-the-Fact Purchase Order Invoices
After-the-fact POs or Buy It retrofit orders issued solely for the purpose of paying an invoice for goods or services already received/performed is not compliant with policy and is highly discouraged.
Not only is after-the-fact POs / retrofit orders not policy compliant, engaging the vendor before a purchase order is in place also:
- Exposes the University to potential risks
- Is a bad budgeting practice, when funds are not encumbered, departments are more likely to run into an NSF (Insufficient Funds) situation
- More likely to lead to vendor invoices not getting paid on time
- Create additional work for departmental and Accounts Payable resources